Marketing Administrative Assistant

Scale Army Careers ищет удаленного Marketing Administrative Assistant на контрактной основе для кандидатов из LATAM, Африки и Восточной Европы. Эта роль предполагает поддержку клиентов из США и требует доступности в рабочие часы США, с 9:00 до 17:00 EST. В обязанности входит помощь account managers с ежедневной административной работой, обработка входящих писем, обновление данных клиентов, отслеживание задач в ClickUp и организация контент-календарей для социальных сетей и планирования публикаций на нескольких платформах с использованием Hootsuite. Эта позиция подойдет человеку, который хорошо организован, внимателен к деталям, проявляет инициативу и комфортно совмещает административную работу с задачами по социальным сетям и контентом с поддержкой AI.

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone. Our client is seeking a highly organized Marketing Administrative Assistant to provide day-to-day administrative support while coordinating social media posting across multiple client accounts. This role combines administrative operations with social media scheduling and AI-assisted content workflows, making it ideal for someone who is proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced marketing environment. ROLE OVERVIEW The Marketing Administrative Assistant will provide administrative support to account managers while managing social media posting calendars, scheduling approved content, writing platform-specific captions, and leveraging AI tools to improve efficiency. The role requires strong organizational skills, attention to detail, and the ability to maintain high-quality work across multiple client accounts. LOCATION Fully Remote (Work from Home) | 9:00 AM - 5:00 PM EST KEY RESPONSIBILITIES ADMINISTRATIVE SUPPORT - Provide day-to-day administrative support to account managers. - Manage inboxes and draft professional email communications. - Complete account buildouts and maintain organized client records. - Track projects, deadlines, and workflows using ClickUp. SOCIAL MEDIA POSTING & SCHEDULING - Build monthly posting calendars using approved content. - Schedule content across Facebook, Instagram, TikTok, YouTube, Google Business Profile, LinkedIn, and X. - Manage content scheduling through Hootsuite. - Ensure posting calendars are accurate and completed on schedule. CAPTION WRITING & BRAND VOICE - Write engaging, platform-specific social media captions. - Adapt messaging to each client's brand voice and audience. - Tailor captions based on platform best practices. - Learn each client's business before creating content. AI-POWERED WORKFLOW - Utilize AI tools to develop content plans and draft captions. - Write and refine AI prompts to improve output quality. - Review, edit, and quality-check AI-generated content. - Leverage AI to improve workflow efficiency without over-relying on automation. COLLABORATION & QUALITY - Collaborate with account managers and content teams. - Participate in internal meetings as needed. - Ensure calendars, captions, and deliverables are accurate and review-ready. - Maintain high standards for organization and quality control. QUALIFICATIONS EXPERIENCE - Prior experience in an administrative or virtual assistant role. - Experience supporting marketing, social media, or account management teams is preferred. - Experience building social media posting calendars or using scheduling platforms is a plus. - Experience writing captions or content across multiple social media platforms is a plus. - Experience managing multiple clients, projects, or deadlines simultaneously. QUALIFICATIONS SKILLS - Strong administrative and organizational skills. - Strong written communication and caption writing skills. - Experience using AI tools for content creation and workflow efficiency. - Proficiency with Google Workspace. - Familiarity with ClickUp. - Familiarity with Hootsuite. - Understanding of Facebook. - Understanding of Instagram. - Understanding of TikTok. - Understanding of YouTube. - Understanding of Google Business Profile. - Understanding of LinkedIn. - Understanding of X (Twitter). - Strong attention to detail. - Ability to manage multiple priorities simultaneously. WHAT SUCCESS LOOKS LIKE - Administrative tasks are completed accurately and on time. - Social media calendars are consistently organized and published on schedule. - Captions accurately reflect each client's brand voice. - AI tools improve workflow efficiency while maintaining content quality. - Account managers receive reliable operational support across multiple client accounts. OPPORTUNITY This is an opportunity to support a growing marketing team by combining administrative operations with social media coordination. The Marketing Administrative Assistant will play a key role in improving operational efficiency while helping clients maintain a consistent and engaging social media presence. APPLICATION PROCESS: TO BE CONSIDERED FOR THIS ROLE THESE STEPS NEED TO BE FOLLOWED: - Fill in the application form - Record a video showcasing your skill sets