Operations & Drafting Support

Va4u ищет удалённого Virtual Assistant по Operations & Drafting Support, который будет помогать с административной работой и координацией проектов для австралийского roofing-бизнеса. В обязанности входит поддержание актуальности записей по работам, организация документации, отслеживание графиков и сроков, подготовка смет и заказов, а также помощь project managers в повседневных задачах. Также может потребоваться выполнение базовых drafting или mark-up работ по планам кровли. Подойдёт человеку с опытом в operations, администрировании или поддержке проектов, с высокой внимательностью к деталям, хорошими коммуникативными навыками и знанием таких инструментов, как Sympro, AutoCAD и Microsoft Office.

Job Title: Operations & Drafting Support (Virtual Assistant) About Us Join a dynamic and expanding Australian roofing company dedicated to excellence in service and project delivery. We are looking for a proactive and detail-oriented Virtual Assistant to support our day-to-day operations. As we grow, your contributions will be vital in ensuring our administrative efficiency, smooth job coordination, and accurate record keeping within our operational systems. Key Responsibilities - Manage and update projects within the Sympro operations system to ensure up-to-date job data. - Prepare, organize, and maintain precise job documentation and project records. - Coordinate and track scheduling details while monitoring job progress and deadlines. - Assist with preparing quotations, work orders, and purchase orders. - Collaborate with internal staff to communicate job updates and outstanding tasks. - Provide administrative and operational support to project managers. - Support basic drafting or mark-up of roofing plans, if required. - Maintain organized digital filing systems and project documentation. - Prepare comprehensive reports, spreadsheets, and operational summaries. - Ensure all data in company systems is accurate, comprehensive, and up to date. Requirements - Prior experience in Operations, Administration, or Project Support roles. - Experience with job management or ERP software (Sympro experience is highly desirable, but not essential). - Drafting experience using AutoCAD or similar software is an advantage. - Proficiency in Microsoft Office Suite (Excel, Word, Outlook). - Exceptional attention to detail and organizational skills. - Excellent written and verbal communication in English. - Ability to manage multiple priorities and meet deadlines. - Experience supporting construction, roofing, engineering, or trade-based businesses is preferred. - Able to work independently with minimal supervision. - Reliable internet connection, suitable home office, and willingness to work Australian business hours. Preferred Skills - Previous experience supporting Australian construction or trade industry clients. - Familiarity with roofing or construction-specific terminology. - Exposure to technical drawings or construction documentation. - Strong problem-solving and time management skills. - Positive attitude with a passion for continuous improvement. If you are detail-driven, organized, and ready to contribute to a high-performing team in the Australian construction sector, we encourage you to apply!