Office Coordinator

Coordinating front of house operations by managing reception services, visitor access, biometric systems, and internal office communications. Managing office supply inventory, vendor relationships, equipment maintenance, and day-to-day facilities issues including cleanliness, safety, and functionality. Overseeing administrative workflows such as parking allocation, mail handling, internal records, and office-related expense reporting. Supporting event and meeting logistics, including room setup, catering, and supply management. Contributing to policy compliance and process improvement across all aspects of office infrastructure, collaborating closely with security, facilities, and technical teams. Plan and manage yearly department budget and resource allocation Coordinate front of house operations by managing reception Oversee that the reception area are kept tidy and clean always Update calendars and schedule meetings Random Reservations/bookings Oversee delivery of Incoming & outgoing correspondence Management of recycling and creating Eco-friendly environment Supervise Office related taxi services & transfers Cooperate with daily security questions, cooperation with security guards Manage swiped On system daily operations JIRA, ticket monitoring, re-assigning Supervise document flow for incoming/outgoing mails & cargo (Post Office, International courier services) Supervise Bio Star fingerprint access system, Access Cards, control of resignation files/ file administration in terms of Office Management needs Assisting other administrative staff with overflow work, including word processing, data entry and research. Additional projects based on Office Management needs Perform his/her duties in accordance with standards and procedures established by the company Comply to Internal Policy and instructions Perform job obligations in proper, high quality and timely manner Perform his/her duties in accordance with standards and procedures established by the company Comply to Internal Policy and instructions Perform job obligations in proper, high quality and timely manner Ensure compliance and accuracy of the provided information Timely execution of any other reasonable tasks provided by the Direct Manager falling within the held position Replace colleagues during their vacations, sick leaves and other absences, provided that replacement take place during working time and shall not be considered as additional work Ensure full attendance at trainings and workshops necessary for job assignments according to the development plan and request of the Direct Manager Be Care for assigned work resources and items Carry out the activities related to person safety Request the manager to provide timely and accurate job assignments and to secure necessary resources for execution of job responsibilities and tasks. Provide the manager proposals for work improvement. Secondary education. Preferably higher education Fluent English (verbal and written) Excellent written and verbal communication skills High sense of responsibility, punctuality, accuracy, and attention to details The ability to accurately fulfil the direct management orders and work tasks Tact and discretion, for dealing with confidential information Multitasking- flexible and adaptable approach to work, the ability to work with fast-paced, everchanging environment The ability to work independently and in a team At least 1 year experience in management, customer service, administration, or any other related field