Finance and Operations Assistant
RemoteFull-time
Assistant Launch is seeking a Finance and Operations Assistant to support their flower and extraction brokerage dashboards. This remote position involves collaborating closely with the General Manager to manage deal accounting throughout the business day. The role requires the individual to handle data entry and reconciliation across various dashboards, ensuring that information is accurate and consistently updated. Candidates should be proficient in Excel, particularly with complex, multi-tab spreadsheets, and have at least two years of relevant experience. The ability to troubleshoot formula errors using AI tools is also necessary, although no formal coding skills are required. Strong written English and attention to detail are essential, as the role emphasizes accuracy over speed. The position is designed for someone who can coordinate effectively across multiple teams and business units. This full-time role is ideal for individuals looking to grow in a dynamic environment while managing financial data and operations.
Our client is hiring a Finance and Operations Assistant for the flower and extraction brokerage dashboards. Specifically, this role works directly with our General Manager to account for deals as they happen during the business day. This means actively supporting the creation and entry of complex sales orders with multi-layered commission structures that get accounted for and paid out to different parties—essentially running air traffic control on deal entry during high-intensity business hours.
What you'll do:
Own data entry and reconciliation across all dashboards, ensuring data is accurate, consistent and updated on the agreed cadence.
Maintain and troubleshoot complex, formula-heavy, multi-tab spreadsheets.
Keep data entry and books organized and current across all LLCs.
Prepare and organize expense reports and financial data for submission to our 1099 bookkeeper ahead of the monthly QuickBooks close.
Coordinate with an Admin Assistant to receive timely inputs from team members across business units — not responsible for chasing data down independently.
Stretch, not required at hire: basic bookkeeping competency, with the long-term possibility of absorbing some bookkeeper tasks over time.
*In addition to the spreadsheet close cadences above, all entities also go through a monthly formal bookkeeping close in QuickBooks, handled by our 1099 bookkeeper — this role prepares and organizes the data that feeds that close.
Requirements
Strong Excel/spreadsheet fluency — comfortable inside complex, multi-tab, formula-driven files. (+2 years of proven experience)
Able to troubleshoot formula errors using AI tools (e.g., Claude) — no formal coding background required.
Comfortable coordinating across multiple teams and business units.
Strong written English.
High attention to detail — this role is judged on daily accuracy, not speed.
Benefits
Fully remote.
Weekly pay, at and above industry standard.
Paid vacation and holidays.
Clear paths to advancement, international exposure, work directly with business owners/founders.
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