Secretary

We are seeking a highly organized and professional Secretary to join our dynamic team in Beirut, Lebanon. As the backbone of our office operations, you will play a crucial role in ensuring smooth administrative functions and providing exceptional support to our staff and clients. Serve as the first point of contact for visitors, directing them appropriately and maintaining a welcoming office environment Manage incoming and outgoing communications, including phone calls, emails, and correspondence Schedule and coordinate meetings, appointments, and conference calls for executives and team members Take accurate minutes during meetings and prepare concise summaries Maintain efficient filing systems and organize both digital and physical documents Draft and proofread various business documents, including memos, reports, and presentations Manage office supplies inventory and place orders as needed Arrange travel itineraries and process expense reports for staff Safeguard confidential information and maintain secure departmental files Assist with internal communications and support the preparation of presentations Collaborate with team members to streamline office procedures and improve efficiency Proven experience as a Secretary or Administrative Assistant in a professional setting Strong organizational skills with the ability to multitask and prioritize effectively Excellent written and verbal communication skills in both English and Arabic High level of proficiency in MS Office suite, particularly Word, Excel, and Outlook Demonstrated ability to maintain confidentiality and exercise discretion Exceptional interpersonal skills with a customer-focused approach Familiarity with modern office procedures, equipment, and software Strong attention to detail and accuracy in all tasks Ability to work collaboratively in a team environment Flexible and adaptable to changing priorities and deadlines High school diploma required; additional certifications in office administration are a plus Knowledge of local business etiquette and customs in Lebanon Proactive problem-solving skills and ability to work independently when needed All your information will be kept confidential according to EEO guidelines.