Corporate Executive Assistant

Responsibilities: Administrative needs including scheduling, managing calendars and correspondence, while maintaining confidentiality Arrange travel (commercial and charter), including transportation, hotel and any special needs in the US / international Serve as gatekeeper with calls Manage software tools and solutions to improve efficiency Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner Ordering offices supplies, including gifts Greet and direct guests within the office Complete monthly expense reports Gather, enter and/or update data in records and databases Establish and maintain files and records of the executive 3+ years of experience providing C Level executive-level support Detail Oriented: Must possess and maintain the sharp philosophy of “Double Check, Triple Check” with any and all tasks Work Ethic: punctual, flexible attitude, honest, team player, up-down communicator, loyal Attitude: “anything & everything is possible” attitude, positive thinker, forward thinker, “don’t take no for an answer” philosophy, strong-will mentality, motivation to succeed Computer Skills: must be proficient with Mac & programs consisting of the following: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook. Also, sharp knowledge of the web and being able to complete research & navigate quickly. Excellent written and verbal communication skills Ability to identify and anticipate needs, while staying on top of priorities Good organization and time management skills Flexibility and adaptability to juggle a range of different tasks Discretion and an understanding of confidentiality Proficient in technology, Word & Excel, email programs Must be competent in problem solving issues related to BlackBerry mobile devices, Mac computers, iPhone / Mac devices, and additional devices You must: Must have the mindset that no task is too big or too small Operate with the utmost in discretion and confidentiality Possess a high level of maturity, courtesy, patience, and self-confidence Be able to answer emails on weekends and evenings All your information will be kept confidential according to EEO guidelines.